Administrative Assistant
Jeffersonville, OH Jeffersonville, OH Estimated:
$34.
6K - $43.
8K a year Estimated:
$34.
6K - $43.
8K a year 18 hours ago 18 hours ago 18 hours ago Nature of Work Provide administrative support services.
Essential Functions and Responsibilities Place outgoing calls, answer incoming calls, forward calls to party, take messages, when necessary, notify (by phone) employees that visitors have arrived.
Provide prompt and courteous service as first point of contact at the front desk:
both in person and on the phone.
Maintain office security by following safety procedures and controlling access.
Receive, sort, and distribute mail/deliveries, as well as prepare outgoing mail/shipments.
May be responsible for managing company phone system and corresponding apps, including orders, replacements, assignments, and troubleshooting when necessary.
Create and update files of various kinds; i.
e.
, documents, spreadsheets, and databases.
Maintain office phone directory.
Ensure facilities are organized and orderly.
May be responsible for ordering, tracking, and maintaining office supplies (including branded apparel, gifts, and staff uniforms.
Help plan and organize company events, fundraisers, community service opportunities, parties, etc.
with assistance from administrative staff.
May be responsible for managing vehicle fleet:
orders, maintenance, repairs, recalls, vehicle assignments, invoicing, updating Wheels software, registrations and renewals, gas cards, etc.
May be responsible for managing/updating contractors' and business licenses.
May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
Prepare conference spaces for scheduled meetings, trainings, and events, including ordering and setting up food, drinks, etc.
as necessary.
Close out kitchen/lunch areas daily and restock as needed.
Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.
Essential Qualifications Ability to perform work accurately and completely, and in a timely manner Solid communication skills, verbal and written Ability to understand and implement best practice standards Knowledge of organizational structure and available resources Ability to quickly and effectively solve complex problems Ability to multitask while delivering quality through attention to detail Excellent organizational skills Listening skills Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels Ability to be proactive and resourceful when issues arise Ability to follow-up on inquiries in a timely manner Ability to prioritize multiple projects Proficiency in MS Office and all other company utilized software Ability to build relationships with team members that transcend a project Ability to build relationships and collaborate within a team Ability to learn and use a variety of software, tools and systems necessary to meet business needs Education High School Diploma or General Education Degree (GED), or equivalent experience Experience 2 years or more of related work experience preferred Decision Making Follows directions and refers all exceptions to supervisor Physical Demands/Work Environment Must be able to lift up to 25 pounds Normal office environment Frequent activity:
sitting, viewing, and typing on computer screen Occasional activity:
standing, walking, bending, reaching above shoulder MMC Corp and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA.
Estimated Salary: $20 to $28 per hour based on qualifications.
$34.
6K - $43.
8K a year Estimated:
$34.
6K - $43.
8K a year 18 hours ago 18 hours ago 18 hours ago Nature of Work Provide administrative support services.
Essential Functions and Responsibilities Place outgoing calls, answer incoming calls, forward calls to party, take messages, when necessary, notify (by phone) employees that visitors have arrived.
Provide prompt and courteous service as first point of contact at the front desk:
both in person and on the phone.
Maintain office security by following safety procedures and controlling access.
Receive, sort, and distribute mail/deliveries, as well as prepare outgoing mail/shipments.
May be responsible for managing company phone system and corresponding apps, including orders, replacements, assignments, and troubleshooting when necessary.
Create and update files of various kinds; i.
e.
, documents, spreadsheets, and databases.
Maintain office phone directory.
Ensure facilities are organized and orderly.
May be responsible for ordering, tracking, and maintaining office supplies (including branded apparel, gifts, and staff uniforms.
Help plan and organize company events, fundraisers, community service opportunities, parties, etc.
with assistance from administrative staff.
May be responsible for managing vehicle fleet:
orders, maintenance, repairs, recalls, vehicle assignments, invoicing, updating Wheels software, registrations and renewals, gas cards, etc.
May be responsible for managing/updating contractors' and business licenses.
May be responsible for managing/tracking employee certifications and clearances such as OSHA, lead, asbestos, NDOC, etc.
Prepare conference spaces for scheduled meetings, trainings, and events, including ordering and setting up food, drinks, etc.
as necessary.
Close out kitchen/lunch areas daily and restock as needed.
Exercise initiative or, as directed, perform additional duties to meet the needs of the organization.
Essential Qualifications Ability to perform work accurately and completely, and in a timely manner Solid communication skills, verbal and written Ability to understand and implement best practice standards Knowledge of organizational structure and available resources Ability to quickly and effectively solve complex problems Ability to multitask while delivering quality through attention to detail Excellent organizational skills Listening skills Ability to adapt to change and stress in the work environment and manage competing demands while maintaining high performance levels Ability to be proactive and resourceful when issues arise Ability to follow-up on inquiries in a timely manner Ability to prioritize multiple projects Proficiency in MS Office and all other company utilized software Ability to build relationships with team members that transcend a project Ability to build relationships and collaborate within a team Ability to learn and use a variety of software, tools and systems necessary to meet business needs Education High School Diploma or General Education Degree (GED), or equivalent experience Experience 2 years or more of related work experience preferred Decision Making Follows directions and refers all exceptions to supervisor Physical Demands/Work Environment Must be able to lift up to 25 pounds Normal office environment Frequent activity:
sitting, viewing, and typing on computer screen Occasional activity:
standing, walking, bending, reaching above shoulder MMC Corp and its subsidiary companies are an Equal Opportunity Employer-EEO/AA/M/F/D/V/VEVRAA.
Estimated Salary: $20 to $28 per hour based on qualifications.
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